Movement that transforms your corporate event
Bespoke wellness experiences for corporate gatherings, luxury brand activations, and leadership retreats – designed to energize teams, create authentic connection, and leave a lasting impression.
Why movement natters at your event
You’ve invested in the venue, the speakers, the agenda. But here’s what most event managers miss: movement changes everything.
A strategically placed 20-minute movement session can:
✓ Break the ice faster than any trust fall exercise
✓ Restore energy and focus after hours of sitting in conference rooms
✓ Enhance creativity and problem-solving by getting people out of their heads and into their bodies
✓ Create memorable moments that attendees talk about long after the event ends
✓ Demonstrate your company values around wellbeing and genuine care for your people
✓ Generate social media content that reinforces your brand’s sophistication
Movement isn’t a “nice-to-have” wellness add-on. When done right, it’s strategic programming that elevates the entire event experience.
What we offer
Every Mahalo Moves experience is fully customized to your brand identity, event objectives, and audience profile. We don’t do templated “drop-in” classes—we design bespoke movement programming that seamlessly integrates with your event.
Icebreaker energizers (10-20 minutes)
Quick, dynamic movement designed to kickstart conferences, break down barriers between participants, and shift the energy in the room. Perfect between panels, at the start of day two, or before intensive workshops.
- Best for: Conferences, multi-day summits, networking events
- Outcome: Immediate connection, energized participants, relaxed atmosphere
Functional flow sessions (30-45 minutes)
Mid-day movement designed to restore posture, boost focus, and re-energize participants after hours of sitting. Combines mobility work, core strengthening, and breathwork to counteract conference fatigue.
- Best for: Full-day conferences, strategy sessions, workshops
- Outcome: Restored energy, improved focus for afternoon sessions, reduced physical discomfort
Sunrise/sunset yoga (45-60 minutes)
Signature experience for retreats and incentive trips. Imagine your executive team on yoga mats as the sun rises over the Mediterranean, or a sunset flow on a Madrid rooftop terrace. These are the moments participants remember forever.
- Best for: Executive retreats, incentive trips, luxury brand experiences
- Outcome: Memorable brand moment, team bonding, Instagram-worthy content, genuine relaxation
Pilates & core work (30-60 minutes)
Strength-based sessions that challenge participants while remaining accessible to all fitness levels. Great for building team camaraderie through shared physical experience without intimidation.
- Best for: Team offsites, leadership development programs, wellness-focused events
- Outcome: Shared accomplishment, increased energy, team cohesion
Running clinics & group runs (45-60 minutes)
Guided group runs through scenic locations—Madrid’s Retiro Park, Amsterdam’s canals, coastal paths, or mountain trails. Perfect for high-energy teams and morning movement at multi-day events.
- Best for: Active teams, destination retreats, morning activation
- Outcome: Natural team bonding, energized start to the day, exploring local environment
Breathwork & mobility (20-40 minutes)
Restore, reset, and reduce stress between intense sessions. Ideal before or after long seated meetings, high-stakes presentations, or decision-making sessions that require mental clarity.
- Best for: Leadership summits, board meetings, high-pressure conferences
- Outcome: Reduced stress, mental clarity, improved decision-making capacity
Pre/Postnatal Inclusive Sessions (30-60 minutes)
Specialized movement options that demonstrate your commitment to inclusivity. Appropriate for teams with expectant or new parents, showing that wellness programming is truly for everyone.
- Best for: Progressive companies, diversity-focused events, family-friendly gatherings
- Outcome: Genuine inclusivity, positive brand perception, participant appreciation
Half-Day to Multi-Day Wellness Programs
Fully customized programs integrating multiple movement modalities, nutrition workshops, recovery practices, and holistic wellbeing experiences. Perfect for immersive leadership retreats and transformative brand experiences.
- Best for: Executive offsites, strategic planning retreats, brand immersion experiences
- Outcome: Deep team transformation, lasting behavioral change, elevated company culture
Who we serve
- Event managers & planners
Creating elevated conferences, summits, and corporate gatherings that attendees actually remember and appreciate - Luxury brands & fashion houses
Seeking sophisticated movement programming for product launches, brand activations, press events, and VIP experiences - HR & people operations teams
Designing meaningful team retreats, offsites, and wellbeing initiatives that demonstrate genuine investment in employee wellness - Executive leadership teams
Bringing transformative wellness experiences to strategy sessions, board retreats, and leadership development programs - Hospitality & hotel groups
Enhancing guest experiences with premium wellness programming for corporate groups
Our experience & credentials
Trusted by leading brands:
- Four Seasons Hotel Madrid
- The Social Hub (Amsterdam & Madrid)
- Leading organizations across fashion, hospitality, technology, and finance sectors throughout Europe
Geographic reach:
- Based in Madrid and Amsterdam
- Available across Europe: Lisbon, Barcelona, Mallorca, Paris, Berlin, Copenhagen, and beyond
- Experienced with destination events from Alpine retreats to Mediterranean villas
Professional background:
- Evidence-based training methodology
- Master’s degree in Communication Science
- Multilingual facilitation (English, Spanish, Dutch)
- 8+ years designing corporate wellness experiences
- Cultural intelligence for international teams
What makes Mahalo Moves different
Tailored, never templated
Every session is designed around your specific brand voice, audience demographics, event objectives, and schedule constraints. Want 15 minutes between panels? A 90-minute immersive sunrise experience? Full-day programming? We make it seamless.
Event-savvy professionals
We understand the luxury event world. We arrive with polish, cultural sensitivity, and the ability to read the room—adapting in real-time to participant energy and event dynamics. Never “too woo-woo,” never too rigid. Always professionally appropriate.
Full-service approach
We handle everything from concept to execution:
- Equipment and materials (mats, props, branded accessories if desired)
- Music curation and ambiance design
- Lighting and spatial recommendations
- Participant waivers and registration management
- Setup and breakdown coordination
- Post-event feedback collection
You focus on your event. We make the movement component effortless.
Multilingual & multicultural excellence
Serving international teams across Europe requires linguistic flexibility and cultural intelligence. Our facilitators speak multiple languages and create inclusive spaces where diverse participants feel welcome and seen.
Brand alignment
We don’t just show up and lead a generic yoga class. We immerse ourselves in your brand identity, company culture, and event objectives to create programming that authentically reflects your values and enhances your message.
Sample experiences
The Conference Energizer
15-minute functional movement session
- Perfect for: Breaking up long conference days between sessions
- Format: Dynamic stretching, mobility work, energizing breathwork
- Participant capacity: 10-200+
- Setup: Minimal space required, no mats needed
- Outcome: Restored focus and energy for afternoon sessions, reduced “conference fatigue”
The Leadership Retreat: 3-Day Transformation
Integrated wellness program
Day 1: Morning icebreaker mobility session (20 min) to start the retreat with connection
Day 2: Sunrise yoga flow (60 min) + afternoon core and posture session (30 min)
Day 3: Choice of guided group run through scenic location or sunset stretch and reflection session
- Perfect for: Executive teams, senior leadership offsites, strategic planning retreats
- Outcome: Deepened team connection, elevated mental clarity, memorable shared experiences, strengthened company culture
The Luxury Brand Activation
60-90 minute bespoke experience
Fully branded movement session aligned with your product launch, campaign theme, or brand values. Can include custom playlist, branded materials, signature scents, and photographer coordination for social media content.
- Perfect for: Product launches, press events, influencer experiences, VIP gatherings
- Outcome: Instagram-worthy moments, reinforced brand positioning, genuine participant engagement, elevated brand perception
The Summit Power-Up
Multi-session conference integration
Morning: 15-min energizer to start day with focus
Mid-day: 30-min functional reset after lunch
End of day: 20-min breathwork and stretching wind-down
- Perfect for: Full-day or multi-day conferences and summits
- Outcome: Sustained participant energy, reduced dropout, improved content retention, positive event feedback
Investment & custom peoposals
Pricing for corporate wellness experiences is customized based on your specific event needs. Every proposal is tailored to deliver maximum value for your objectives, audience, and budget.
Investment is influenced by:
Event Scope
- Single session vs. multi-day programming
- Session length and complexity
- Number of movement experiences
Logistics
- Number of participants
- Location and venue (local vs. destination)
- Travel and accommodation requirements
- Equipment and setup needs
Customization
- Branded materials and custom content development
- Multiple language facilitation
- Integration with event theme or brand identity
- Photography/videography coordination
What’s always included:
Regardless of package scope, every Mahalo Moves corporate experience includes:
✓ Comprehensive consultation and custom program design
✓ Professional, event-savvy facilitators
✓ All equipment, mats, and materials
✓ Complete setup and breakdown coordination
✓ Liability waivers and participant management
✓ Real-time flexibility to adjust based on participant energy
✓ Post-event debrief and feedback collection
Every event is unique. Let’s create a movement experience tailored to your brand, objectives, and audience that your participants will remember.
To receive a detailed proposal within 48 hours, share:
- Event type and dates
- Location and venue details
- Approximate participant count
- Your vision and objectives
- Budget parameters (optional but helpful)
📧 Email: yessica@mahalomoves.com
📱 WhatsApp: +31 6 38 42 59 17
Prefer to talk first?
Schedule a 20-minute discovery call to discuss your event vision and explore how movement can elevate your experience.
How it works: from inquiry to event
- Initial inquiry
Share your event details with us: dates, location, participant profile, objectives, and any initial ideas about what you envision. The more context, the better we can tailor our proposal.
- Custom proposal (within 48 hours)
Receive a detailed proposal including:
- Recommended session formats matched to your objectives
- Sample agenda integration showing how movement fits your schedule
- Pricing structure with transparent cost breakdown
- Logistics overview and requirements
- Facilitator profiles and credentials
- Collaboration & refinement
We work together to refine the program, coordinate timing with your agenda, address any venue-specific considerations, and ensure every detail aligns with your brand and vision.
- Pre-event coordination
We handle all logistics: equipment shipping (if needed), space configuration, participant communications, waiver collection, and coordination with your venue team.
- Seamless delivery
We arrive early, set up professionally, deliver an exceptional experience that exceeds expectations, and manage all breakdown. Your only job is to enjoy the positive feedback.
- Post-event follow-up
Receive participant feedback summary, event photos (if requested), and recommendations for future programming based on what resonated most with your audience.
Frequently Asked Questions
- How far in advance should we book?
Ideally 4-6 weeks for single sessions, 2-3 months for multi-day programs or peak season bookings (May-October). For large-scale events or destination locations, earlier is better to ensure availability. - Do you provide all equipment?
Yes. We bring everything needed: professional yoga mats, props, sound system, and any specialized equipment. For large groups (100+), we coordinate with rental companies if needed and manage that process. - What if participants have very different fitness levels?
All our sessions are designed to be accessible and inclusive. We offer modifications throughout so that both beginners and experienced participants feel appropriately challenged and included. No one is left out or made to feel uncomfortable. - Can sessions be conducted in multiple languages?
Yes. We work regularly with international teams and can deliver sessions in English, Spanish, and Dutch. For other languages, we can coordinate with trusted multilingual facilitators in our network. - What’s included in your pricing?
Our proposals always include: facilitator fees, equipment, setup/breakdown, travel within Madrid/Amsterdam, participant waivers, and coordination time. Destination events include transparent additional costs for travel, accommodation, and shipping if needed. - What happens if weather affects an outdoor session?
We always create backup plans for outdoor sessions. Proposals include contingency options and we work with your venue team to identify indoor alternatives if needed. - Do you have liability insurance?
Yes. We carry comprehensive liability insurance and provide certificates of insurance upon request for venue requirements. - Can you customize sessions around our company values or event theme?
Absolutely. This is one of our specialties. We can integrate your company mission, event theme, or campaign messaging into the movement experience in authentic, non-corny ways that actually land well with participants. - What size groups can you accommodate?
We regularly work with groups from 10 to 200+ participants. For very large groups (100+), we bring additional facilitators to ensure everyone receives attention and instruction.
What event professionals say
“Mahalo Moves was the highlight of our three-day executive retreat in Mallorca. Our leadership team is still talking about the sunrise yoga session six months later. Yessica understood exactly what we needed—professional, sophisticated, and genuinely transformative. She read the room perfectly and adjusted the experience in real-time. This is someone who understands luxury events, not just fitness.”
— Isabelle G., Senior Event Producer, LVMH Partner Agency
“As an event planner for luxury hospitality brands, I have extremely high standards. Yessica delivered beyond expectations. She arrived early, coordinated beautifully with our venue team, brought impeccable equipment, and created an experience that felt bespoke to our brand. Our client was thrilled, our guests were energized, and I looked like a hero. That’s exactly what you want from a vendor partner.”
— Caroline M., Luxury Event Planner, Barcelona
Ready to Elevate your next event?
Movement has the power to transform corporate gatherings from forgettable to unforgettable. Let’s create an experience that energizes your participants, reinforces your brand values, and becomes the moment everyone remembers.
Get Started:
📧 Email your event details: yessica@mahalomoves.com
📱 WhatsApp for quick questions: +31 6 38 42 59 17
Why leading brands choose Mahalo Moves:
✓ 8+ years designing corporate wellness experiences
✓ Trusted by Four Seasons Hotels, The Social Hub, and leading European brands
✓ International reach across Madrid, Amsterdam, and European destinations
✓ Multilingual facilitation for diverse, global teams
✓ Evidence-based methodology informed by exercise science and communication expertise
✓ Fully insured with certificates available for venue requirements
✓ Seamless execution with comprehensive logistics management